About the Role

Auditing & Compliance

• Conduct weekly branch audits to ensure compliance with company policies and regulations.
• Perform daily sales and grid audits to verify transaction accuracy and adherence to procedures.
• Reconcile company credit card transactions and report discrepancies to Accounts.

Financial Administration

• Verify incoming payments through banking systems, Nexus, and Evolve.
• Allocate EFT and speed point payments to customer accounts.
• Ensure all documentation and payments are complete before vehicle releases.
• Audit invoices and submit payment requisitions for approval.
• Monitor unpaid vehicle reservations and notify Sales of overdue transactions.

Sales Administration

• Ensure invoicing for cash and auction sales complies with company standards.
• Attend sales meetings to address concerns and communicate procedural updates.
• Process temporary permits and maintain secure permit records.

Human Resources Support

• Assist with onboarding and offboarding processes.
• Manage uniform orders, leave schedules, overtime submissions, and attendance registers.
• Conduct one-on-one and team admin meetings.
• Securely process and distribute payslips while maintaining confidentiality.

Consumables & Office Support

• Manage monthly grocery, stationery, and water orders to maintain branch supplies.

Buyer NaTIS Administration

• Follow up daily on outstanding Buyer NaTIS documents.
• Receive, scan, record, and verify NaTIS documentation accuracy.
• Submit dealer stock NaTISes and escalate unresolved issues where necessary.
• Manage after-hours dropsafe NaTIS collections.

General NaTIS Administration

• Process and scan for-sale and transferred vehicle NaTISes.
• Release paid NaTIS and RC2 documents to clients.
• Follow up on rejected submissions and provide status updates on outstanding or cancelled transactions.